When posting a job, the "Visibility" section allows the option to post the job internally or externally. Jobs with "Internal" visibility are not fed to the online job boards and can be viewed on the Internal Job board or by sending the job's designated URL to applicants. Internal Jobs can be converted to external Jobs automatically if scheduled as part of the job posting process, or converted manually or scheduled from the Job Details tab of the Job.
Converting a position from an external job cannot be reversed. If an error is made it is best to change the job status from "Posted" to "Paused" to remove it to any job boards to which it fed.
Manually convert a job from Internal to External
- Select Jobs from the menu and open a job by clicking the Job Title.
- Select the Job Details tab and click on Step #4 Posting Details.
- To make changes to the posted job, click Edit.
- In the Visibility section of Job Distribution Details manually convert the position to an external job by changing the Job Type by clicking the External button.
- Review the other Posting Details and make edits as desired.
- Click SAVE to confirm the changes.
The manual conversion to an "External" job is immediate and the job will be distributed to activated Job Boards as well as your Career Site.
Schedule the job to convert from Internal to External
- Select Jobs from the menu and open a job by clicking the Job Title.
- Select the Job Details tab and click on Step #4 Posting Details.
- To make changes to the posted job, click Edit.
- In the Visibility section of Job Distribution Details schedule the position to convert to an external job.
- When asked "Do you want to automatically convert this job to External after a defined number of days?" click Yes and type in how many days (between 1 and 180 days) from posting the internal job that it should convert automatically and hit enter on your keyboard. The system will update conversion date for your review.
- Review the other Posting Details and make edits as desired.
- Click SAVE to confirm the changes.
The scheduled conversion to an "External" job will occur on the selected date and time and at that time, the job be distributed to activated Job Boards as well as your Career Site.
History of the conversion from internal to external
After the "Job Type" is changed to "External", the job will be live and those with external visibility will flow automatically to select Job Boards as well as your Career Site. A record will be made of the conversion and it will be displayed in the Job Details > Job Distribution Details > Visibility will the "Date of original internal posting" and the "Date internal job converted to external," For audit purposes, the conversion will also be recorded in the Job's History stream.