The Previous Applicant Alert in your hiring system will display if an applicant has previously applied to one or more jobs at your organization. The system setting "Limit Previous Application Visibility" provides greater control on how Users can view the data of previous applications. When enabled, Users will only be able to see the previous applications if they have been assigned to the Job for which the applicant has previously applied to.
Follow these steps to activate or deactivate access to previous application visibility:
- Select System Settings from the Admin menu and then click Advanced Settings.
- Use the switch to toggle to Yes or No.
- If "On", users will only see previous applications for jobs they were assigned to, displayed within the "Previous Applications" section of applicant profiles.
- If "Off", the previous application badge will permit Users to see a list with all of the applicant's previous applications, however, they can only access the detailed files for the applications to which they were assigned as a member of the Job's hiring team.
- Click Save to confirm.
Limit Previous Application Visibility - Activated
The "Previous Applicant Alert" in your hiring system will display if an applicant has previously applied to one or more jobs at your organization. When an application is received, the system will cross-check all applications in the system against the applicant’s email address. If a prior application for that email address exists, a subtle alert in yellow to "See additional applications" will be highlighted in each application for duplicate emails. When the "Limit Previous Application Visibility" is activated or toggled to "Yes" system Users can view only basic information of previous applications and certain applicant file links may not be clickable if the User does not have access to a particular job.
Limit Previous Application Visibility - Deactivated
The "Previous Applicant Alert" in your hiring system will display if an applicant has previously applied to one or more jobs at your organization. When an application is received, the system will cross-check all applications in the system against the applicant’s email address. If a prior application for that email address exists, a subtle alert in yellow to "See additional applications" will be highlighted in each application for duplicate emails. When the "Limit Previous Application Visibility" is deactivated or toggled to "No" system Users can click to see all of the previous applications.