Account Administrators can elect to enable the use of Custom Job IDs. By default, the Custom Job IDs is disabled. When enabled, your team can use an internal naming scheme for job IDs to mask the designated Job IDs. Using Custom Job IDs can prevent confusion by not having to deal with two separate Job IDs when processing applicants and communicating with colleagues. There is one Custom Job ID per job which can be any combination of numbers, letters, or characters.
Follow these steps to enable or disable Custom Job IDs:
- Select System Settings from the Admin menu and then click Advanced Settings.
- Use the switch to toggle Custom Job IDs to Yes or No.
- Click SAVE to confirm.
Once enabled, each future Job will have a field named "Job ID" that must be filled in during the job posting process. If Custom Job IDs is enabled after jobs have already been posted, the hiring system will show the default job ID until the ID is manually changed.
Assign a Custom Job ID at the Time of Posting a Job
If the Custom Job ID feature is enabled, during Step #4 of posting a job, the User must add an ID into the Job ID field.
Adding or Editing a Custom Job ID on a Posted Job
If the Custom Job ID feature was enabled after jobs have already been posted, the ID field can be updated from the Job Details tab of each job. When the Custom Job ID is added or updated an entry will be made in the Job History tab.
- Select Jobs from the menu and open a job by clicking the Job Title.
- Select the Job Details tab and review each of the job detail pages.
- On Step #4 Posting Details, click Edit.
- To add a custom ID or make a change, enter a unique custom ID into the Job ID field.
- Click SAVE to confirm the change.
Custom Job ID Locations
The Custom Job ID will show in the following system locations:
- Jobs grid
- Step 4 of the Job Details page
- Archive
- Talent Grid
- Talent Filters
- Job List export
- Job Requisition process (when linking to job)
- User Profile Assignments