Account Administrators can elect to display a question asking all applicants if they are currently an employee of your organization. By default, the Existing Employee Tracking question is disabled. When enabled, a question asking if the applicant is an existing employee will be applied to the Profile page of all job applications (internal and external). If an applicant is an existing employee and answers "yes" they will be prompted to provide their employee ID or employee email address. In the applicant file, a banner highlights this information so the hiring team is aware the applicant is an existing employee.
Follow these steps to enable or disable the existing employee tracking:
- Select System Settings from the Admin menu and then click Advanced Settings.
- Use the switch to toggle to Yes or No.
- Click SAVE to confirm.
When enabled, applicants will be asked at the end of their application process if they are a current employee. If they select "Yes" they will be provided with a field to enter their Employee ID or Employee email.
Each applicant self-identifying as an internal applicant will create an Applicant File with an "Existing Employee" badge in the profile section.
Note: If an applicant is an existing employee, but they apply to the job via a standard Careers Page link or job board, for reporting purposes, the system will attribute the Applicant Source to the source the application originated from.