Account Administrators and User Roles with permissions can assign other system Users or Teams to a particular job's Hiring Team at the time a job is posted or after. Once added, the newly assigned Users or Teams can view the job in their My Jobs tab and can take any actions available with the permissions assigned to their user role.
The Administrator Role can view all jobs by default, but is not assigned as a member of the Hiring Team for each job automatically. The only time Account Administrators need to update their job assignments is if they wish to receive notifications regarding positions/applicants for a particular job or when specific activities occur (adjusted under the Notifications tab).
Assign Users or Teams at the time of posting a job
When posting a job, you can assign one or more Users or Teams to manage this position in Step #4 of the job posting process.
Assign Users or Teams after posting a job
If a job has been posted without assigning members to the Hiring Team, Users or Teams can be added at any time. For jobs with a status of posted or paused, open the job title from the My Jobs or All Jobs tab and click the Hiring Team tab. Search for a User or Team, and then select their name to assign them. Once a job is posted, Hiring Team assignments must be made individually for each job.
Follow these steps to assign members to a job's Hiring Team:
- Select Jobs from the main menu.
- Open the Job by clicking on the title from the My Jobs or All Jobs tab (depending on user permissions).
- Select the Hiring Team tab.
- Search for a User or Team and then select their name to assign them.
- Once assigned, when the user(s) next log in to the system, the job and corresponding data will now show up in the user's My Jobs tab.
Note: If a member of your team has a lower level User Role and they log in and do not see a particular job or applicant information, their User Role might be limiting their access.
Tip: Once invited to the hiring system, any new users with a Pending status can be assigned to a Team or as a User to the job(s) to which they should have access. Upon completing their registration and logging in, all assigned jobs will be available in their My Jobs tab.