Account Administrators and any User Roles with permission to Imported Applicants Access can work with imported applicants. Each imported application will create an individual Applicant file with an Applicant Source of Imported. If multiple applications were submitted from the same email address, they will be linked with the previous applicant alert. Applicant Files will vary based on the information migrated from your previous KeldairHR site or imported from your external system.
Viewing Imported Applicants in Talent
- To view the list of all successfully imported applicants, select Talent > Imported Applicants from the menu.
- Search for an imported applicant by entering at least 3 consecutive letters of the first name or last name in the Search Applicant text box. The results will be returned automatically.
- Click an applicant's name to open their Imported Applicant File.
- Once the applicant file is open, you can continue to process the applicant.
Imported applicants will not show in the totals on the Home tab dashboard; however, @mentions and Applicant messages will show in the Inbox.
The Imported Applicant Queue
Imported jobs will have an Applicant Queue containing the list of all imported applicants for a particular job. To view the list of successfully imported jobs, select Jobs > Imported Jobs from the menu. To open an imported Applicant Queue, click on the job name. As applicants are imported, they will appear with the newest at the top descending to the oldest. Clicking on an applicant will open their full Imported Applicant File.
Working with Imported Applicant Files
Imported Applicant files are modeled after existing Applicant Files; however, they are considered historical records and therefore do not have full functionality. When working with Imported Applicant Files you will be able to send messages, add comments, review resume, add and open attachments, apply an overall score, etc.
- Communicate with an Imported Applicant using Applicant Messages
- Include comments on the Imported Applicant
- Applicant Flags can be used to highlight applicants
- Invite to Job can be used to invite an imported applicant to apply to a posted Job
- Adding attachments to imported applicants
- Editing Applicant Profile Information