The following is a list of the default message templates provided with your hiring system. If needed, you can use these to revert back to the original templates by copying and pasting them into your hiring site.
Workflow Messages
- Application Submission Confirmation
- Cancel Event with Applicant
- Hire Applicant
- In-person Interview
- Job Offer
- Phone Interview
- Phone Screen
- Reject Applicant
- Send Part 2
- Standard Reference Check
- Undo Rejection
- Webinar Interview
General Messages
Workflow Messages
Application Submission Confirmation
Subject: ##instance-name## Job Application Confirmation
Body:
Dear ##applicant-first-name##,
This is a confirmation receipt of your job application for ##job-title## to which you applied. Your application is now pending review. Email updates will be provided throughout the evaluation process. Thank you for your interest in ##instance-name##.
Cancel Event with Applicant
Subject: Event update from ##instance-name##
Body:
Dear ##applicant-first-name##,
Earlier, you confirmed attendance for an event scheduled for ##interview-date-time##. Unfortunately, we must cancel that event due to unforeseen circumstances. Please look to your email for an update and/or rescheduled event request.
Thank you.
Hire Applicant
Subject: Hire Notification from ##instance-name##
Body:
Congratulations ##applicant-first-name##,
Upon careful review of your job application and subsequent interview for the ##job-title## position, we are pleased to inform you that you have been selected for employment. You will soon be contacted by Human Resources with in-processing instructions. Again, congratulations and welcome to our organization.
In-person Interview
Subject: In-person Interview Request from ##instance-name##
Body:
Dear ##applicant-first-name##,
We are pleased to inform you that you've been selected for an in-person interview. The interview will be conducted at:
##interview-location##.
Please click the following link to select one of the available interview times: ##calendar-link##
##instance-name## Hiring Team
Job Offer
Subject: ##instance-name## Offer Letter
Body:
Dear ##applicant-first-name##
We are pleased to inform you that you have been selected for the following position: ##job-title##. Please consider our offer and reply with your decision by clicking this link: ##offer-link##
NOTE: Add the offer details here.
##instance-name## Hiring Team
Phone Interview
Subject: Interview Request from ##instance-name##
Body:
Dear ##applicant-first-name##,
We are pleased to inform you that you've been selected for a telephonic interview. The interviewing official will call you at the number listed in your job application: ##applicant-phone-number##. Please click the following link and select one of the available interview times: ##calendar-link##
##instance-name## Hiring Team
Phone Screen
Subject: Contact Request from ##instance-name##
Body:
Dear ##applicant-first-name##,
We would like to talk with you about your interest in the ##job-title## vacancy. If you are still interested in this job, we will call you at this number listed in your job application: ##applicant-phone-number##. Please click the following link and select one of the available times: ##calendar-link##
##instance-name## Hiring Team
Reject Applicant
Subject: ##instance-name## Job Application Update
Body:
Dear ##applicant-first-name##,
Thank you for your application to the ##job-title## position. After careful consideration, we've decided to pursue a candidate whose profile more closely matches our requirements. We sincerely regret that this response cannot be more favorable. Best wishes in all of your professional endeavors.
##instance-name## Recruiting Team
Send Part 2
Subject: Your ##instance-name## Job Application
Body:
Dear ##applicant-first-name##,
Your job application to the ##job-title## position was reviewed and found to be favorable. We now want to learn more about your knowledge, skills, and abilities. Please click here to complete the second part of this job application.
Thank you for your attention to this request.
Standard Reference Check
Subject: Reference inquiry for ##applicant-first-name## ##applicant-last-name##
Body:
Dear ##reference-name##,
##applicant-first-name## ##applicant-last-name## has applied for the ##job-title## job with our company and has listed you as a reference. Would you please take a few moments and complete a brief questionnaire with respect to the applicant?
Please note that ##applicant-first-name## ##applicant-last-name## has authorized you to fully disclose in good faith any information regarding his/her qualifications for employment, and has indicated that he/she will not hold you liable for providing information inherent to the employment process.
Please click here to access the questionnaire.
We know your time is valuable and appreciate you taking the time to submit this information.
Undo Rejection
Subject: ##instance-name## Job Application Update
Body:
Dear ##applicant-first-name##,
Please disregard the earlier rejection message you may have received. Your application has been reactivated and you remain in consideration for the ##job-title## job at ##instance-name##.
Thank you.
Webinar Interview
Subject: Webinar Interview Request from ##instance-name##
Body:
Dear ##applicant-first-name##,
We are pleased to inform you that you've been selected for a webinar interview. Please click the following link to select one of the available interview times: ##calendar-link##. On the date and time of the interview, the interviewer will send a webinar link to the email address listed in your job application: ##applicant-email-address##
##instance-name## Hiring Team
General Messages
Invite to Job
Subject: Invitation to apply to ##job-title## at ##instance-name##
Body:
Dear ##applicant-email##,
We have an open job that we think you may be a good candidate for here at ##instance-name##.
The job is ##job-title## and if you are interested in applying to this job, please click the following link:
##job-url##
If you do choose to apply, we look forward to reviewing your application!
Sincerely,
The ##instance-name## Hiring Team
Request Missing Information
Subject: Requesting follow-up information for ##job-title## application with ##instance-name##
Body:
Dear ##applicant-first-name##,
In reviewing your applicant file, we noticed that some necessary information was missing. As we continue our evaluation, we request that you complete the items that were not present using the link below.
##complete-application-url##
Please note: you will only need to add the missing information, not that which you have already provided. The areas of the application that are missing are:##missing-application-elements##Thank you,The Team at ##instance-name##
Share Applicant File
Subject: Shared Applicant File: ##applicant-first-name## ##applicant-last-name## (##job-title##)
Body:
Dear Evaluator,
Please click the button below to access the job application received from ##applicant-first-name## ##applicant-last-name## for the following job opening: ##job-title##.
Upon reviewing all elements of the file, you may enter your comments directly in the file.
Thank You