The Previous Applicant Alert in your hiring system will display if an applicant has previously applied to one or more jobs at your organization. When an application is received, the system will cross-check all applications in the system against the applicant’s email address or phone number. If a prior application for that email address or phone number exists, a subtle alert in yellow to See additional applications will be highlighted in each application containing the duplicate contact information.
Viewing Previous Applications from an Applicant File
Clicking the alert produces a popup containing a list of each previous application sorted in descending order with the most recent application at the top. The following application details are shown:
- Job Title linked to the applicant file
- Date of the previous application
- Current Stage
- Disposition Code (if applicable)
Clicking the Job Title will open the previous applicant file in a new tab. To manage if system Users are able to view all previous applications or not Account Administrators can activate or deactivate the "Limit Previous Application Visibility" in System Settings.
Previous Applicant Indicator in Talent
When a repeat applicant is detected by the system it will indicated in the Talent pool will a designated icon next to their last name and a system-generated tag titled "multiple applicant" will be applied their Applicant File.
Previous Applicant Indicator in a Job's Applicant Queue
When a repeat applicant is detected by the system it will indicated in the Job's Applicant Queue designated icon next to their last name and a system-generated tag titled "multiple applicant" will be applied their Applicant File.
file called "multiple applicant", and add a small icon next to their name in the applicant queue and talent grid.