Your online hiring system was designed to attract candidates who closely match your specific requirements. Posting jobs to major internet job boards is easy--sorting and vetting applicants to identify qualified talent is the hard part. An Applicant Tracking System can help with this process, and a proprietary multi-part job posting can make all the difference. Although you can post a traditional job using this system, you can configure a job posting to have two parts if you would like. Part 1 of the job application can collect the information needed to make a quality determination, while Part 2 of the job application can be configured to obtain additional information, which gives you better insight into applicant quality.
Configuring a Multi-part Job Template
When creating a job template, build Part 1 to collect a resume and an optional cover letter and include one or more auto-scored question sets of initial qualification questions. Activate Part 2 of the job template to collect employment history, education history, additional question sets containing job-specific questions (requiring the applicant to address knowledge, skill level, and experience directly related to the job), required documents, and/or references.
Applicant Files of Multi-part Jobs
After finding an organization's job posting, the job seeker will complete all Part 1 requirements of the job template and submit their application. Once the application is received, the hiring system will automatically create an applicant file that the hiring team can review. In addition, the applicant files for a multi-part job template will include the means to initiate Part 2 of the application as a step in the review stage of the workflow.
Initiating Part 2 of a Multi-part Job
When a job template is configured to include a two-part job application process, the hiring team must manually initiate Part 2 after initially qualifying the applicant. To initiate Part 2, click "Send Part 2 of Application" from the Stages tab of the applicant's file. After initiating Part 2, the user can preview the assigned message template and make one-time edits before sending it to the applicant, and an email containing a link to the second part of the application will be sent to the job applicant.
Processing an Applicant of a Multi-Part Job
When an applicant's file is received for a two-part job template, it contains all of the contents collected in Part 1, along with the means to initiate Part 2 of the application. The applicant will receive a system-generated email containing a link to Part 2 of the job application to complete all requested information. Once the applicant submits Part 2, that additional content will appear in the applicant's file. The user is alerted that the applicant completed Part 2, and they can access the applicant's file to find the new information. The user then proceeds to process the applicant to an eventual hire or rejection.
Using a two-part job application gives the applicant the ability to submit an initial application for a job quickly and easily, which bolsters applicant flow. The hiring team benefits by having the ability to review the initial applicant file and then obtain additional insight later without engaging the applicant too early in the evaluation process. Once the hiring team finds an applicant that appears to meet the required job qualifications, they can use the second part of an application to identify high-potential job applicants leading to a hire.