As you use the system, you’ll likely accumulate various resources—Workflows, Offer Letters, Interview Guides, and more. Over time, some of these may become outdated or unnecessary. Our archiving feature allows you to clean up your workspace by removing unused items from active views, without permanently deleting them.
🗃️ How to Archive an Item
You can archive the following item types:
Workflows
Interview Guides
Reference Forms
Offer Letters
Onboarding Forms (PDFs & Web Forms)
To archive an item:
Navigate to the section where the item is located.
Click the ellipsis menu (⋯) next to the item.
Select Archive.
Confirm by clicking Yes in the following pop up.
Once archived, the item:
Will no longer appear in its original section.
Cannot be used in new jobs or new hires.
Will remain active in existing jobs (posted, paused, or closed) and associated files.
♻️ How to Restore an Archived Item
To restore an item:
Go to the Admin > Archive in the main navigation menu.
Open the folder for the item type you want to restore.
Click the ellipsis menu (⋯) next to the item.
Select Restore.
Confirm by clicking Yes in the following pop up.
The item will return to its original section and become available for new jobs and hires.
⚠️ Important Notes
If a Job Template has a default Workflow, Interview Guide, or Reference Form that is later archived, those default selections will be cleared. If the item is later restored, it will reappear as the default in the template if it hasn't be changed yet.