The following system actions can help you save time with your recruiting and hiring.
The Inbox on your Home tab shows new applicants, messages, and @mentions for jobs to which you are assigned.
- Newest Applicants: Newly received applicants will be displayed in descending order. Clicking the applicant's name from the Inbox will bring you directly to an Applicant File.
- Applicant Messages: Inbound communications from your applicants can be read and responded to by clicking the reply arrow.
@mentions: All @mentions will be accessible from here, and you can click the reply arrow to reply directly to the @mention.
- When rejecting applicants, use the workflow to review the job's assigned rejection template or select another available rejection template from the drop-down. Additional rejection messages can be created in Message Templates.
- Use the search toolbar in Talent to find applicants by entering data or specific keywords.
- The Job Invite feature allows you to send individual job invitation emails from the applicant queue of a specific job, which provides a seamless, in-app method to invite individuals to any job.
- Account Administrators and users with permission to "Manually Add Applicants" can take action to add applicants individually to a Job's Applicant Queue. Adding applicants will create an Applicant File for each one. This provides the flexibility to create Applicant Files when interested applicants email resumes, submit information at a job fair, are referred by an employee, or apply in other non-ATS ways. Only active Jobs with a Status of Posted or Paused allow adding applicants; you cannot add applicants to jobs that are Closed or Imported.
The Internal Job Board gives you a designated location to share internal jobs with your employees.
Reverse hiring decisions
- There are times when hiring actions need to be reversed in your system, and you can Unhire or Unreject an applicant.
Take bulk actions via the Applicant Queue
- Job Requisitions is an approval-based workflow requiring users to seek authorization prior to posting jobs.
- To verify if an applicant has received and opened their hiring emails, the hiring team can review the status of sent messages from the Applicant Messages tab in the Applicant File.
- The Previous Applicant Alert in your hiring system will display if an applicant has previously applied to one or more jobs at your organization.
- Text-to-Apply is another way to engage job seekers via mobile technology, making it easy for them to view, apply, and share your available jobs. Account administrators can add-on this feature from the Marketplace, which allows applicants to text a phone number and receive a reply from your hiring system instantly with a link to your company's career site.
Advanced Hiring Actions
- To post a job, you need to first Create a Job Template and save it to your Job Template Library. Once completed, go to the Job Template tab and find the job title you want to post.
- An applicant flag is a way to mark an applicant using colored and labeled flags. Applicant Flags and corresponding labels are global system settings that can be applied to applicants of all jobs.
- Use system features within applicant files to evaluate applicants and collaborate with other system users.
- Using a two-part job application gives the applicant the ability to submit an initial application for a job quickly and easily, which bolsters applicant flow. The hiring team benefits by having the ability to review the initial applicant file and then obtain additional insight later without engaging the applicant too early in the evaluation process.
- Within each Applicant File, members of the hiring team can review the references provided by the applicant and request electronic reference checks.
- A source tracking link is a unique URL that directs applicants directly to a job posting from wherever that link is found. Once you generate and copy a tracking link, it can be added to any website. When a job seeker clicks that link and submits an application, the applicant's file captures and reflects the source of that applicant.
- Interview Guides is a processing element in which prepared questions from the guide can be used by the hiring team to provide structured interviews.
- Attach documents in applicant files and throughout various stages and steps of your hiring process.
- Your Talent can be exported by system users with permission.